ABOUT THE ROLE
This is AAT’s entry-level back-office hire — the person who keeps the administrative and operational engine running while the technical and commercial teams focus on client delivery. The Operations and Administration Assistant handles internal coordination, scheduling, expense processing, vendor liaison and office management for the Ho Chi Minh City office. It is a high-visibility role in a small team: the work directly enables everything else. The role operates under the guidance of the founding team, with a clear pathway toward broader generalist responsibilities as the organisation grows.
ABOUT AUSASIATECHNOLOGIES (AAT)
AusAsia Technologies (AAT) is a cross-border platform connecting Sydney, Australia and Ho Chi Minh City, Vietnam, helping enterprise clients scale technology, operations and delivery across both markets. AAT is growing quickly: expanding its Australian entity, deepening its Vietnam-based delivery teams, and formalising the internal operations that keep a lean team running smoothly.
That is exactly why this role exists — the business needs someone reliable to own the administrative engine as headcount and engagements scale. You can learn more about our platform, clients and journey on our About page.
WHAT YOU WILL DO
– Manage internal scheduling — meetings, travel coordination, team calendars and office logistics
– Handle accounts payable and receivable administration, expense reporting and vendor invoice processing
– Maintain internal records — contracts, supplier files, compliance documents and team contact databases
– Coordinate with external service providers including the outsourced accounting firm and HR compliance partner
– Support onboarding administration for new team members — paperwork, system access and equipment coordination
– Manage office supplies, equipment and facilities for the Ho Chi Minh City office
– Assist with ad hoc research, document preparation and internal communications as directed by the founding team
WHAT WE ARE LOOKING FOR
– 1 to 3 years of experience in an administrative, office operations or coordination role
– Strong organisational skills and the ability to manage multiple tasks without losing track of any of them
– Solid written and verbal English — you will communicate regularly with the Sydney office
– Proficiency in Microsoft 365 and familiarity with cloud-based tools for document management and scheduling
– Discretion with sensitive information — payroll data, contracts and personnel records pass through this role
– A genuine interest in keeping things running smoothly, not just completing tasks when asked
WHY JOIN AAT AS OPERATIONS AND ADMINISTRATION ASSISTANT
– High visibility in a small team — your work is felt across every function, not buried in a back office
– Direct exposure to how a cross-border company runs day to day, from finance coordination to compliance
– A clear pathway toward broader generalist operations responsibility as AAT scales
– Competitive salary, annual performance bonus and full statutory insurance compliance
– A stable, structured role for someone who takes real ownership of getting the details right
OUR HIRING PROCESS
We keep our process direct and respectful of your time. It typically includes a short introductory call with our HR team, a structured competency-based interview with the founding team, and a final conversation to align on scope, compensation and start date.
Most candidates complete the full process within two to three weeks, with clear and timely feedback at every stage. If this role isn’t the right fit for you, you can explore other open positions on our AAT Careers page.
To apply: careers@ausasiatechnologies.com — Subject: Application — Operations and Administration Assistant (P1)
AusAsia Technologies is an equal-opportunity employer. We welcome applications from qualified candidates regardless of gender, age or background and assess every candidate on merit, experience and fit for this specific mandate.